Hello there =)
Before I got a hang of the event portion of Google calendar, I used the task list for everything! Brain dump for ideas, to-do’s after work, phone call reminders, web sites to check out, things I should buy. If it was something I could put on a list and check off, it went in my task list.
Over time, I’ve found that the events feature works better than the task list for certain things: appointments, blog post planning, etc.
Why Use Google Task List
So why use the Task feature at all if the events are so darn good Sarah? Because, correct me if I’m wrong, sometimes it just feels good to see that check mark and crossed off item when you’ve completed it. Right?
All joking (and obsessive habits) aside, the task list is great for those one time random things that just need a place to take up space, that’s not in your head.
- Post ideas,
- Expected delivery dates for your new travelers notebook
- Dropping off your mother’s car for repairs.
- Re-visit a link up party or two
Creating a Task
You can create a Task two ways. Pick your poison =)
On The Calendar
- Click on a date.
- Choose task
- Enter your task and any extra details.
- Click ‘Create Task’
On The Task List
Creating Multiple Task Lists
Do you like to keep work and home tasks separate? Good news! You can create multiple task lists in your Google calendar!
Select the bulleted list on your default task list then New list… A box will pop up prompting you to name your new list.
Ahh, a fresh clean task list! I named my new task ‘Create a New Task List’ for training purposes =) Start adding tasks and away you go!
Drawback… you can only view one list at a time on your calendar. So, if you have tasks on list one for certain days and forget to switch back to it from list 2… you might not see them when you should. But wait, there is an app for that =)
Google Tasks On The Go
Last week, I told you that I brain dump blog post ideas into my Google calendar because of it’s on-the-go convenience. Grab my phone, click the calendar and create an event (beginning with IDEA of course). That is true, but some times, in extremely lazy or time pressed moments, that idea starts in the Task feature just to get it out of my head.
Enter the GTask app. GTasks is availabe for both iPhones and Android phones. And it is your multi-list solution!
Did you see it? My “task” from the new list I created? It made it to my GTasks app along side all my other tasks.
If you need a multi-task list solution, Google calendar coupled with the GTasks app may be the answer you were looking for.
Removing Completed Tasks
I’ve been using the task list like it’s my job Sarah! Now, what do I do with all these completed, crossed off tasks? I’m glad you asked!
Choose the Actions option on the menu bar then ‘Clear complete tasks’. All clean!
I know I’ve left out somethings here and there… So simple but it offers so much! So…
- Using Google to Organize Your Blog ~Why I Use Google
- Using Google to Organize Your Blog ~Creating a Calendar
- Using Google to Organize Your Blog ~Creating Events
- Using Google To Organize Your Blog ~Planning Blog Posts
- Using Google To Organize Your Blog ~The Task List